LIVE DEMO · TRY IT NOW
Live form rendered from my.quotify.app/demo/party-event-hire. Nothing's submitted; the final step is a CTA to start your
own copy.
ABOUT THIS TEMPLATE
A party and event hire quote template built for instant ballparks, not formal documents. The customer picks what they want to hire, gives a rough guest count, tells you roughly how far it’s going, and sees a price straight away. It’s the template that shows Quotify is just as happy with a “roughly how much?” estimate as it is with a detailed quote.
Hire enquiries are almost always price-first. Someone planning a birthday or a wedding is comparing options and wants a number now, and if your page just says “contact us for a quote” they’ll message three other firms while they wait. This template answers the question in the moment, which is usually what wins the booking.
Who this template is for
Party and event hire companies, bouncy castle operators, marquee and furniture hire firms, and event planners who put packages together. If your inbox is full of “how much for a bouncy castle next Saturday?” this hands the answer straight back to the customer.
What the form asks
What they’re hiring (bouncy castle, marquee, tables and chairs, bar, lighting, PA), a rough guest count via a slider, and delivery distance. You can extend it with hire date, indoor or outdoor, setup and collection, and power availability using Quotify’s supported question types.
How to customise it for your business
Plug in your own per-item day rates, any guest-count tiers, and your delivery charges. For the thinking behind giving a ballpark instead of a formal quote, see price estimator vs price calculator and how pricing logic works. Once it’s tuned, embed it on your website or set up a landing page and share the link.
COMMON QUESTIONS
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How should I price party and event hire?
Most hire firms price per item per day, then adjust for how much you're hiring and how far it's going. The Quotify template lets customers pick the items they want (bouncy castle, marquee, tables and chairs, bar, lighting, PA), factors in a rough guest count, and adds a delivery cost based on distance, all totalling up live.
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Can customers hire several items in one go?
Yes. A multi-select item list means a customer throwing a party can grab a bouncy castle, some furniture and a PA in one form and see a single combined price, rather than emailing you three separate questions.
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How do I handle delivery distance?
Add a delivery question, either a distance band (local / regional / further afield) or a postcode, and apply a per-mile or per-band charge. It's usually the difference between a job being worth it and not, so it's better priced up front than argued about later.
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It gives a rough estimate, not a formal quote. Is that a problem?
No, that's the whole point of this one. Event hire is a ballpark-first purchase: people want to know if a bouncy castle and some tables is £150 or £500 before they commit. The form gives them that instantly, you confirm availability and the final figure when they book. Not every quote needs to be a formal document.
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Do I need a website to use this template?
No. You can share a direct link on your Facebook or Instagram page, in local community groups, or by message. If you have a site, embedding it on your hire page takes a couple of minutes, and you can also use a Quotify-hosted landing page.
Last updated 2 July 2026