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ABOUT THIS TEMPLATE
A flexible event catering quote template that helps you price weddings, corporate events and private parties in minutes, qualify enquiries early, and stop reinventing the quote document for every job. Built around the variables that actually shape the cost: event type, guest count, menu style and service level.
Catering enquiries arrive with wildly different levels of detail. Some come with a full brief; most come with “we’re having a party for 60 people in August.” This template turns vague enquiries into structured ones by asking the right questions upfront.
Who this template is for
Wedding caterers, corporate caterers, private chefs and event catering companies. If you handle multiple event types (and most caterers do) this template lets you price them all in one form with event-specific questions and menu options.
What the form asks
Event type, event date, guest count, menu format (canapés / buffet / sit-down / sharing), drinks service, staff requirements and dietary needs. You can extend with any of Quotify’s supported question types: venue type, kitchen access, equipment hire, plate-up time.
How to customise it for your business
Plug in your own per-head pricing for each menu format, drinks packages, staff costs and any minimum spends. For background on structuring per-event quotes, see how to price your project. Once it’s tuned, embed it on your website or share a direct link with new enquiries.
COMMON QUESTIONS
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How should I price event catering?
Most caterers price per head, with adjustments for menu style, service level and add-ons like drinks, staff or equipment hire. The Quotify event catering template multiplies your per-head rate by guest count and adds optional extras to produce a realistic total instantly.
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Can I handle weddings, corporate and private events in one form?
Yes. Use a conditional question on event type to show different follow-up questions per option: wedding-specific questions for couples, brand and dietary breakdowns for corporate, simpler flows for private parties.
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How do I handle dietary requirements?
Add a multi-select question for dietary needs (vegan, vegetarian, gluten-free, halal, kosher, nut-free) and either include them in the base price or apply a small per-head uplift. Most caterers absorb the first one or two; the form gives you flexibility either way.
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Can the form quote drinks packages too?
Yes. Add a dropdown or multi-select for drinks packages (soft drinks only, beer & wine, full bar, prosecco reception) with per-head pricing for each. The total adjusts as the customer changes options.
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Can customers see the quote instantly?
Yes. Quotify shows a live total as customers complete the form. You can choose whether to display the full pricing summary on screen, email it to them after they submit their contact info, or both.
Last updated 29 May 2026