Event Catering quote template
Quote events by type, guest count and menu.
Just want the spreadsheet? £7
Excel with the pricing built in, plus a printable PDF. No account needed.
Not a screenshot
Nothing's submitted — pricing recalculates on every answer, exactly as a customer would see it. Open full screen →
Catering enquiries arrive with wildly different levels of detail. Some come with a full brief; most come with "we're having a party for 60 people in August." This template turns vague enquiries into structured ones by asking the right questions upfront.
A flexible event catering quote template that helps you price weddings, corporate events and private parties in minutes, qualify enquiries early, and stop reinventing the quote document for every job. Built around the variables that actually shape the cost: event type, guest count, menu style and service level.
Wedding caterers, corporate caterers, private chefs and event catering companies. If you handle multiple event types (and most caterers do) this template lets you price them all in one form with event-specific questions and menu options.
What the form asks
6 questions by default, branching where the job needs it. Extend with any of Quotify's supported question types .
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Your questions, answered
Last updated 29 May 2026-
01 How should I price event catering?
Most caterers price per head, with adjustments for menu style, service level and add-ons like drinks, staff or equipment hire. The Quotify event catering template multiplies your per-head rate by guest count and adds optional extras to produce a realistic total instantly.
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02 Can I handle weddings, corporate and private events in one form?
Yes. Use a conditional question on event type to show different follow-up questions per option: wedding-specific questions for couples, brand and dietary breakdowns for corporate, simpler flows for private parties.
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03 How do I handle dietary requirements?
Add a multi-select question for dietary needs (vegan, vegetarian, gluten-free, halal, kosher, nut-free) and either include them in the base price or apply a small per-head uplift. Most caterers absorb the first one or two; the form gives you flexibility either way.
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04 Can the form quote drinks packages too?
Yes. Add a dropdown or multi-select for drinks packages (soft drinks only, beer & wine, full bar, prosecco reception) with per-head pricing for each. The total adjusts as the customer changes options.
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05 Can customers see the quote instantly?
Yes. Quotify shows a live total as customers complete the form. You can choose whether to display the full pricing summary on screen, email it to them after they submit their contact info, or both.
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06 Is there a downloadable event catering quote template?
Yes. As well as the free online version, you can buy the event catering quote pack as a spreadsheet for £7. It opens in Excel, Google Sheets or Apple Numbers, with the pricing maths already built in and a branded quote you can export to PDF. Buy once and it's yours to keep.