Personal Trainer quote template
Quote monthly PT packages by session count and commitment.
Just want the spreadsheet? £7
Excel with the pricing built in, plus a printable PDF. No account needed.
Not a screenshot
Nothing's submitted — pricing recalculates on every answer, exactly as a customer would see it. Open full screen →
Most personal training enquiries hinge on a few key choices (how many sessions a week, in-person or online, the length of commitment) and yet PTs spend hours explaining the same three packages over DMs. This template turns that conversation into a structured form, so prospects can self-serve a price that matches their goals and budget.
A flexible personal training quote template that helps you sell monthly packages, online coaching and 1-1 sessions without rewriting the pricing email every time. Built around the variables that actually shape the cost: session count, package length, training location and any extras like nutrition coaching.
Solo personal trainers, online coaches, and small studios offering 1-1 or semi-private sessions. If you sell monthly packages, this template helps you price them transparently and qualify enquiries before they reach your inbox.
What the form asks
4 questions by default, branching where the job needs it. Extend with any of Quotify's supported question types .
Make it yours in three moves
Not quite your trade? Describe your business and Quotify builds you a form from scratch.
Your questions, answered
Last updated 29 May 2026-
01 How should I price personal training packages?
Most PTs price by session count per week and package length, with discounts for longer commitments and lower rates for online sessions. The Quotify PT template handles all three: sessions per week, commitment length (monthly, 3 months, 6 months) and in-person versus online, then produces a clear monthly price.
-
02 Can I offer different rates for in-person versus online coaching?
Yes. Add a question for session format and apply a different per-session rate to each. Most PTs charge a premium for in-person sessions to cover travel and venue costs.
-
03 How do I handle add-ons like nutrition coaching or check-in calls?
Add optional add-ons (multi-select) with their own pricing. Common ones are nutrition plans, weekly check-in calls and personalised mobility programmes. Customers self-select and the total updates live.
-
04 Can the form handle small-group training or class packs?
Yes. Add a 'training format' question (1-1, semi-private, small group) with different per-session rates per option. The template scales to fit either solo PTs or studios running multiple formats.
-
05 Do I need a website to use the template?
No. You can share a direct link to the form in your Instagram bio, gym profile or DMs. The landing page feature also gives you a branded Quotify-hosted page if you don't have your own site.
-
06 Is there a downloadable personal trainer quote template?
Yes. As well as the free online version, you can buy the personal trainer quote pack as a spreadsheet for £7. It opens in Excel, Google Sheets or Apple Numbers, with the pricing maths already built in and a branded quote you can export to PDF. Buy once and it's yours to keep.