Virtual Assistant quote template
Ongoing admin support priced by the hours you need each month.
Just want the spreadsheet? £7
Excel with the pricing built in, plus a printable PDF. No account needed.
Not a screenshot
Nothing's submitted — pricing recalculates on every answer, exactly as a customer would see it. Open full screen →
VA enquiries tend to be vague ("I think I need a few hours a week") and pricing them means pinning down hours, scope and urgency. This template does that in the form: the client picks their hours, ticks the tasks, and sees a monthly figure, so the lead that reaches you is scoped and priced rather than the start of a long email thread.
A virtual assistant quote template that prices a monthly retainer by the hours a client needs, captures exactly which tasks they want covered, and adds a priority rate for fast-turnaround work. It proves the point that Quotify handles desk-based services, not just physical jobs.
Virtual assistants, online business managers and small VA agencies. If you sell retainers by the hour and cover a spread of tasks, this template packages it all into one form with a clear monthly price.
What the form asks
3 questions by default, branching where the job needs it. Extend with any of Quotify's supported question types .
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Your questions, answered
Last updated 8 July 2026-
01 How should I price virtual assistant work?
Most VAs price a monthly retainer by the block of hours a client needs, with the scope of tasks and any fast-turnaround work on top. The Quotify template sets the retainer from the hours band, captures the tasks, and can add a priority rate for quick-turnaround work.
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02 Can I show a monthly retainer price rather than a one-off?
Yes. The template is built for recurring pricing, so the total presents as a per-month retainer. Clients immediately understand the ongoing cost instead of a single figure they can't place.
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03 Can I add a priority rate for fast-turnaround work?
Yes, and it's a natural fit for [percentage pricing](/blog/charge-a-percentage-not-just-a-flat-fee/): set a 'priority' option to add a percentage to the retainer automatically, so clients who need faster turnaround pay for it without you renegotiating.
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04 Can I capture exactly which tasks they want covered?
Yes. Add a multi-select for the services you offer (inbox and diary management, bookkeeping admin, social scheduling, research, customer support) so the enquiry arrives with the scope attached, not just 'I need a VA'.
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05 Does Quotify work for desk-based services like this?
Absolutely. Quotify is just as happy pricing a monthly VA retainer as it is a plumbing job. The instant-quote logic is the same, and fee transparency is exactly what nudges a hesitant client to get in touch.
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06 Is there a downloadable virtual assistant quote template?
Yes. As well as the free online version, you can buy the virtual assistant quote pack as a spreadsheet for £7. It opens in Excel, Google Sheets or Apple Numbers, with the pricing maths already built in and a branded quote you can export to PDF. Buy once and it's yours to keep.