Wedding Planner quote template
Plan weddings by service level and guest count, with add-ons and a peak-date surcharge.
Just want the spreadsheet? £7
Excel with the pricing built in, plus a printable PDF. No account needed.
Not a screenshot
Nothing's submitted — pricing recalculates on every answer, exactly as a customer would see it. Open full screen →
Planning enquiries arrive with wildly different expectations and budgets, and "how much do you charge?" depends entirely on how much of the day you're running and how big it is. This template walks couples through that, gives a realistic figure, and grabs the date, so a vague enquiry becomes a qualified, dated lead.
A wedding planner quote template that prices full, partial or on-the-day planning by guest count, with a peak-Saturday surcharge and the wedding date captured up front. Couples get a real ballpark before the first call, so the enquiries that reach you are already a fit.
Wedding and event planners, from solo planners to small studios. If you offer different levels of service and want couples to self-serve a ballpark before they book a consultation, this template prices them all in one form.
What the form asks
5 questions by default, branching where the job needs it. Extend with any of Quotify's supported question types .
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Your questions, answered
Last updated 9 July 2026-
01 How should I price wedding planning?
Most planners price by service level (full planning, partial, or on-the-day coordination), scaled by guest count, with add-ons and a premium for peak dates. The Quotify template sets a base from the service level, adjusts for guest numbers, stacks on extras, and can lift the total automatically for a peak-Saturday wedding.
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02 Can I quote full, partial and on-the-day planning from one form?
Yes. A service-level question routes each into its own pricing and follow-up questions, so a couple wanting the full 18-month journey and one just needing someone to run the day both get a sensible number from the same form.
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03 Can I charge more for peak Saturdays and peak season?
Yes. Set a peak-date option to add a [percentage on top](/blog/charge-a-percentage-not-just-a-flat-fee/) automatically, so a summer Saturday is priced fairly against a quiet midweek date without you having to remember to add it.
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04 Can the form capture the wedding date?
Yes. It asks for the date alongside the quote, so you get the date and the price together and can rule out dates you're already booked before you even reply.
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05 Do I need a website to use this template?
No. Share a direct link on your Instagram or in wedding-directory listings, or use a Quotify-hosted landing page. If you have a site, the form embeds in minutes.
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06 Is there a downloadable wedding planner quote template?
Yes. As well as the free online version, you can buy the wedding planner quote pack as a spreadsheet for £7. It opens in Excel, Google Sheets or Apple Numbers, with the pricing maths already built in and a branded quote you can export to PDF. Buy once and it's yours to keep.